Caldecote Parish Council Privacy Notice

When you contact us

The information you provide (personal information such as name, address, email address, phone
number, organisation) will be processed and stored to enable us to contact you and respond to your
correspondence, provide information and/or access our facilities and services. Your personal
information will be not shared or provided to any other third party.

The Councils Right to Process Information

General Data Protection Regulations Article 6 (1) (a) (b) and (e)

Processing is with consent of the data subject or
Processing is necessary for compliance with a legal obligation or
Processing is necessary for the performance of a task carried out in the public interest or in the
exercise of official authority vested in the controller

Information Security

Caldecote Parish Council has a duty to ensure the security of personal data. We make sure that your
information is protected from unauthorised access, loss, manipulation, falsification, destruction or
unauthorised disclosure. This is done through appropriate technical measures and appropriate
policies. Copies of these policies can be requested.

We will only keep your data for the purpose it was collected for and only for as long as is necessary.
After which it will be deleted. (You many request the deletion of your data held by Caldecote Parish
Council at any time).

Children

We will not process any data relating to a child (under 13) without the express parental/ guardian
consent of the child concerned.

Access to Information

You have the right to request access to the information we have on you. You can do this by contacting
our Data Information Officer: (Alan Melton, Parish Clerk, email: parishclerk@caldecote.gov.uk; tel:
07771 524093)

Information Correction

If you believe that the information we have about you is incorrect, you may contact us so that we can
update it and keep your data accurate. Please contact Alan Melton, Parish Clerk (email:
parishclerk@caldecote.gov.uk; tel: 07771 524093) to request this.

Information Deletion

If you wish Caldecote Parish Council to delete the information about you please contact: Alan Melton, Parish Clerk (email: parishclerk@caldecote.gov.uk; tel: 07771 524093) to request this.

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may
object: Please contact Alan Melton, Parish Clerk (email: parishclerk@caldecote.gov.uk; tel: 07771
524093) to object.

Rights Related to Automated Decision Making and Profiling

Caldecote Parish Council does not use any form of automated decision making or the profiling of
individual personal data.

Conclusion

In accordance with the law, we only collect a limited amount of information about you
that is necessary for correspondence, information and service provision. We do not use profiling, we
do not sell or pass your data to third parties. We do not use your data for purposes other than those
specified. We make sure your data is stored securely. We delete all information deemed to be no
longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your
data. (You can request a copy of our policies at any time).

Complaints

If you have a complaint regarding the way your personal data has been processed you may make a
complaint to Caldecote Parish Council Data Information Officer: (Alan Melton, Parish Clerk, email:
parishclerk@caldecote.gov.uk; tel: 07771 524093) and the Information Commissioners Office
casework@ico.org.uk Tel: 0303 123 1113